Documents and situations we support

Medical-device documentation must be clear for clinicians, engineers, technicians and patients. We work with several document types, including:

• Instructions for use (IFUs) and operating manuals
• Package labels, warnings and maintenance guidance
• Clinical evaluation and training materials
• Field safety communications and service documents

A brief on-pack warning has different constraints from a 100-page service manual. Tell us the product type, target market, languages, audience and any packaging or character-count limits before translation begins.

What matters for an accurate translation

Critical elements include contraindications, alarm states, units, component references, serial and model numbers, cleaning cycles, and negative instructions. A translated instruction must correspond to the correct device revision and figures, not to an obsolete manual.

Send source images, tables and editable artwork where possible. We can coordinate terminology against an approved glossary; regulatory and usability testing requirements remain with the manufacturer and its authorised specialists.

A practical project example

Suppose an equipment supplier updates a sterilisation interval in its English IFU while preparing Spanish and Polish versions. The translation project should identify exactly which version is current, preserve the changed interval and review every cross-reference to the cleaning table.

The final target-market reviewer should examine whether the translated instructions remain appropriate for the device’s approved intended use; translation alone does not establish conformity.

How we manage your translation

1. 01Review the brief

   First, we examine the full file, language pair, intended use and any written instructions. We check page order, legibility, tables, names and whether the recipient asks for certification, a particular file format or physical originals.

2. 02Translate and check

   Next, the translation is prepared to preserve meaning and the critical details that make this document useful. Consistency checks focus on figures, terminology, annotations, references, dates and missing passages. If the source is ambiguous, we ask for clarification rather than inventing content.

3. 03Agree the deliverables

   Before delivery, we agree whether a PDF, editable file, signed declaration or printed copy is needed. Notarisation, sworn translation and apostille services may be separate; the receiving authority decides acceptance.