What the translation covers

A company may need translation for board-level review, external filings, procurement, investor relations or internal communications. Each audience needs a different balance of exactness, readability and formatting. We agree the purpose, source owner and approval pathway before translation starts.

• Corporate reports, board materials and governance documents
• Procurement contracts and supplier communications
• Internal announcements, policies and staff materials
• Commercial presentations, due diligence and company records

What needs particular care

Company names, defined terms, references, financial figures and dates must remain consistent across a set of documents. In an acquisition or group restructuring, differences between legal entities matter. Translators should not merge similar names or infer that two subsidiaries are the same company.

Public-facing corporate claims, regulated disclosures and financial statements may require review by a legal, finance or compliance owner. Translation does not authorise publication or replace those functions. A controlled glossary and documented revision approval help reduce inconsistent language across teams.

Accuracy checks

• Legal entity names and registration details
• Financial figures, reporting periods and currencies
• Defined contractual terms and internal job titles
• Version history, sign-off responsibility and audience

Example of the intended use

A UK company prepares a multilingual supplier onboarding package covering purchasing terms, security requirements and an operational handbook. A single terminology register keeps product and department names consistent while the legal team checks contractual conditions and the security owner approves translated obligations before release.

Illustrative example only; a translation represents the supplied source and does not independently authenticate it or establish its legal, clinical or administrative effect.

Preparing the documents

Send complete editable source files where possible, brand and style guidance, terminology lists, target markets, intended readers and deadline. Indicate whether files are internal-only or for public release, and specify your organisation’s confidentiality and review rules.

Tell us the language direction, the intended recipient and deadline. Send the receiving organisation’s written instructions where available so we can identify the necessary scope and avoid unnecessary extra formalities.

Format and recipient requirements

We can return editable documents, bilingual comparison files or formatted PDFs with language consistency checks. If desktop publishing, certified translation or regulated-sector review is needed, those steps should be included in the agreed quotation.

Accuracy certification, a particular sworn translator, notarisation and legalisation are different services. If the recipient specifies any of them, let us review that instruction before work begins.

Our three-step approach

1. 01Map the document portfolio

   We identify languages, audiences, versions, glossary owners and delivery formats.

2. 02Translate with controlled terminology

   We maintain entity names, figures and defined terms, raising questions to the nominated reviewer.

3. 03Complete the review and release workflow

   The company’s legal, finance or brand owners approve the relevant documents before use.

Pricing and timing

Volume, file type, specialism, repetition, project management, terminology maintenance and deadline affect cost. Batch planning can improve consistency but should not become a pretext for reusing generic translated text without checking each source.

We confirm a quotation after reviewing the original materials, certification level, language pair and delivery requirements, including any urgent or physical-copy options.